Executive Assistant to CFO

Santa Monica
Corporate

Under direct supervision, this position is responsible for providing executive support to the CFO and Finance team.

Responsibilities

  • Answer busy phones, direct calls accordingly, and take messages for CFO and Controller
  • Maintain calendar and schedule for CFO and team, including in-person meetings and conference calls
  • Coordinate travel
  • Database entry
  • Correspond via phone, email and/or fax as needed
  • Responsible for updating Finance team shared calendar with vacation, deadlines, etc.
  • Direct documents to the appropriate parties and obtain approvals when necessary
  • Organize and responsible for CFO binders, filing, etc.
  • Prepare correspondence (memos, emails) as required
  • Assist with the preparations of presentations on PowerPoint
  • Process and track T&E expenses for both executives and others, as designated, via Nexonia
  • Take care of any other office needs or requests on behalf of the executives
  • Track and report budgetary spending
  • Must be able to effectively communicate internally and/or externally in a manner consistent with the company’s Code of Conduct and core values
  • Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information
  • Able to keep executive on time to each call and meeting
  • Ad hoc projects, as needed for the Finance team

Requirements

  • 3 to 5 years’ experience as an Executive Assistant, supporting at executive level within Finance
  • Must have general computer skills including a working knowledge of Microsoft Office, including Excel
  • Possess a strong work ethic; strong organization skills and focused attention to detail
  • Ability to work in fast paced environment and remain calm under pressure; adhere to deadlines and execute on tasks and handle multiple, diverse assignments
  • Have a sense of urgency
  • Demonstrate ability to be innovative and suggest change/improvements within scope of work
  • Anticipate needs and create efficient and effective processes
  • Self-starter, self-motivated and takes responsibility/ownership of tasks
  • Work independently and consistently take initiative
  • Demonstrate flexibility and adaptability to changing situations
  • Demonstrate a high level of customer service and phone etiquette
  • Excellent written communication and interpersonal skills
  • Accurate filing and maintenance of documents
  • Handle confidential matters appropriately and with discretion
  • Internet research abilities
  • Must demonstrate punctuality

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions. Skydance is an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category.

 

Only applications submitted through the linked job form will be considered.

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Need technical assistance? E-mail us directly hrsupport@skydance.com

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