Production Coordinator

Madrid, Spain

Animation - Madrid

This position supports the Department Manager on a day-to-day basis and provides first point of contact for department team members. The Coordinator maintains departmental records and reports, communicates the day's scheduled events, arranges key meetings and provides general administrative support.

Responsibilities

  • Understands the department(s) and works with Production Supervisor and Department Head to maintain and manage the department schedule
  • Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in Shotgun to reflect scheduled, in-progress, and completed departmental work; collaborate with other coordinators and supervisors to keep all data accurate and current
  • Partner with the Production Supervisor and Department Head to set the priorities of the department taking into account the priorities of the show that are established by the Production Supervisors and the Production Manager
  • Enter and maintain production data in the studio's production database and related departmental records to reflect scheduled, in-progress, and completed departmental work; collaborate with other coordinators and managers to keep all data accurate and up-to-date
  • Schedule meetings at the request of the Manager and Lead(s); proactively maintain the calendar with alertness to topics, deadlines and conflicts
  • Manage the schedules of key personnel
  • Ensure proper preparation for all meetings, reviews, Cinesync/RV sessions; record and publish notes from meetings and reviews that accurately reflect action items
  • Coordinate work that enters and leaves the department to ensure completeness; provide administrative support as needed to ensure that communications are accurate and complete
  • As second in command to the Production Supervisor, proactively respond to requests for information and assistance from those within and outside of the department
  • Work alongside the Department Manager and Creative Lead(s) to maintain a positive team environment
  • Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule
  • Assists Production Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met
  • Generate weekly report from department, quota; bring concerns about potential schedule or budget overruns to the Production Supervisor and Production Manager
  • Understands the department's workflow from the area she/he is attached to and understands the dependencies from departments of other areas
  • Act as a point of coordination of work that enters and leaves the department ensuring procedures are followed to ensure workflow from one department to the next is as seamless as possible
  • Communicates with other departments regarding department needs
  • Proactively respond to requests for information and assistance from those within and outside of the department
  • Stays abreast of issues on the floor and elevates information appropriately to Production Supervisor
  • Assists the Department Head and CG Supervisor in dealing with issues related to the department
  • Coordinates crew meetings
  • Responsible for multiple dailies sessions each day, as well as client reviews
  • Review all incoming notes for department relevance and distribute as needed
  • Willing to take on new challenges in order to have a more detailed knowledge of the department and pipeline
  • Mentor the Production Assistants
  • Helps maintain a positive team environment

Requirements

  • 2-4 years of professional experience in VFX or animation industries preferably as a Production Coordinator in feature-animation film production or VFX production as Production Assistant
  • Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word
  • Bachelor’s degree in film, art, communications or related field
  • Set up Cinesync/RV sessions




Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.

Skydance is an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category.

 

Only applications submitted through the linked job form will be considered.

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